--- title: Toss manual project boards and complete 28 projects in 9 months description: test image: https://playbookteam.com/hubfs/Rectangle%2061.png --- A medical device company had been using manual project boards for several years with great success. However, due to the recent launch of a major new platform, their backlog of sustaining projects suddenly swelled to twenty-eight. Based on prior experience, they estimated it would take 18 months to complete all of them with their already strapped resources... > "I like how quickly we can see the impact of a delay on a small task. Now we can see when a task has an impact on the schedule." > >                                                                                       –Project Manager  So they swapped the manual boards with Playbook and were able to complete all 28 projects in 9 months—half the expected time. When asked to explain the results, they listed these as the top benefits of Playbook. - Can easily visualize interdependencies - Everyone sees the big picture - Critical chain management is improved - Better detail planning than using sticky notes - Can more easily see who is loaded with tasks - Much better tool for managing resources - Daily Meetings are more efficient - Task Owners and Team Members have more buy-in and ownership - Improved visibility of things that slip through the cracks - Better communication - Reduced multi-tasking > “The stickies were horrible, because you couldn't see the big picture. The top-level planning of tasks is good for everyone to see so people can understand what it is going to take to get it done. Yes, things change.” >                                                                                       –Task Leader  > “Playbook is better because the ‘I am waiting for you’ or ‘I need something from you’ is in the system rather than in the stand-ups.” >                                                                                       –Task Leader  All new staff are introduced to Playbook as part of their orientation. Lean product development is now part of their culture.   --- - Share - - [mailto:?subject=Toss%20manual%20project%20boards%20and%20complete%2028%20projects%20in%209%20months&body=Check%20out%20this%20blog%20article%20https://playbookteam.com/resources/case-studies/toss-manual-project-boards-and-complete-28-projects-in-9-months.](mailto:?subject=Toss%20manual%20project%20boards%20and%20complete%2028%20projects%20in%209%20months&body=Check%20out%20this%20blog%20article%20https://playbookteam.com/resources/case-studies/toss-manual-project-boards-and-complete-28-projects-in-9-months.) ## More Case Studies [![](https://playbookteam.com/hs-fs/hubfs/vecteezy_advanced-medical-equipment-in-hospital-setting-heart_60447732.jpg?width=352&name=vecteezy_advanced-medical-equipment-in-hospital-setting-heart_60447732.jpg) Medical Device ](https://playbookteam.com/resources/case-studies/14-month-project-completed-in-7-months) ### [14 Month Project Completed in 7 Months](https://playbookteam.com/resources/case-studies/14-month-project-completed-in-7-months) [Read more ](https://playbookteam.com/resources/case-studies/14-month-project-completed-in-7-months) [![Close-up of a person typing on a laptop keyboard with multiple monitors displaying code, while another person works in the background in a modern office setting.](https://playbookteam.com/hs-fs/hubfs/Rectangle%2061%20(2)-1.png?width=352&name=Rectangle%2061%20(2)-1.png) Engineering Services ](https://playbookteam.com/resources/case-studies/100-of-npd-projects-with-50-less-resources) ### [100% of projects completed with 50% fewer resources](https://playbookteam.com/resources/case-studies/100-of-npd-projects-with-50-less-resources) [Read more ](https://playbookteam.com/resources/case-studies/100-of-npd-projects-with-50-less-resources) [![A female engineer holding a laptop collaborates with a male technician in safety gear as they operate a complex industrial control panel in a manufacturing facility.](https://playbookteam.com/hs-fs/hubfs/Rectangle%2061%20(5).png?width=352&name=Rectangle%2061%20(5).png) Industrial Manufacturing ](https://playbookteam.com/resources/case-studies/enhanced-team-collaboration-means-unprecedented-success-for-milwaukee-valve) ### [Enhanced Team Collaboration Means Unprecedented Success for Milwaukee Valve](https://playbookteam.com/resources/case-studies/enhanced-team-collaboration-means-unprecedented-success-for-milwaukee-valve) [Read more ](https://playbookteam.com/resources/case-studies/enhanced-team-collaboration-means-unprecedented-success-for-milwaukee-valve) ![cta-img 1](https://playbookteam.com/hs-fs/hubfs/cta-img%201.png?width=692&height=633&name=cta-img%201.png) ## Get started now Schedule a call to ask questions or start your Free Trial. And don’t worry if there’s never a good time to start an improvement initiative--we have a lot of experience helping companies fix the plane while it’s flying.   [Schedule a call](https://meetings.hubspot.com/dpaulson?__hstc=92109189.09256e0a56b9b76539ff4745c3b299bf.1741207477844.1743702240355.1744129911884.9&__hssc=92109189.17.1744129911884&__hsfp=2857618120&uuid=d465e448-93da-4ebb-889a-344518052025) [Watch demo](https://playbookteam.com/demo-wow) ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "David Paulson", "url" : "https://playbookteam.com/resources/case-studies/author/david-paulson" }, "dateModified" : "2025-07-14T19:54:43.039Z", "datePublished" : "2025-06-04T17:30:56.000Z", "headline" : "Toss manual project boards and complete 28 projects in 9 months", "image" : [ "https://playbookteam.com/hubfs/Rectangle%2061.png" ], "mainEntityOfPage" : { "@id" : "https://playbookteam.com/resources/case-studies/toss-manual-project-boards-and-complete-28-projects-in-9-months", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://playbookteam.com/hubfs/inspireimages/Playbook214X48.png" }, "name" : "Playbook HQ" } } ```